Stop losing hours
hunting for
license keys.
Every software license, credential, renewal date, and invoice — in one secure dashboard your whole team can access in seconds. No more email digging. No more spreadsheet chaos.
Your software stack is scattered.
Your time is being stolen.
The average developer or agency manages 30–80 software licenses. Without a system, that means hours lost every month — and thousands of dollars wasted on forgotten renewals and duplicate purchases.
Hunting through 200 emails
A client needs a plugin reinstalled at 11pm. You spend 45 minutes digging through purchase receipts across three email accounts — only to find the key in a chat message from 2021.
Showing 1–10 of 214 results
None of them are the right one.
Renewals catching you off-guard
You only discover a license expired when the tool breaks mid-project — or when an unexpected charge hits your card. By then, the client is already frustrated and you're scrambling.
WP Rocket expired — client site showing errors
Discovered on a Friday at 4:50pm.
The spreadsheet that broke everything
You built a spreadsheet. Then someone else updated it wrong. Then you made a "v2". Now there are three versions, nobody knows which is current, and the latest renewal date is missing entirely.
licenses_master_FINAL_v2.xlsx
licenses_actual_real_use_this_one.xlsx
Last updated: 8 months ago.
License keys sent over Slack
Sharing keys in chat is a real security risk. When a contractor leaves, you have no idea what they copied. There's no audit trail, no revocation, and no accountability.
"Here's the Figma key: FGMX-XXXX-9921"
Visible to the whole company. Forever.
Buying the same license twice
You can't find the license, so you buy it again. Then a teammate reminds you that you both bought it last year. $89 wasted. Happens more than anyone admits — especially on annual renewals.
Order #38104 — Gravity Forms — $259.00 (11 months ago)
$518 spent. 1 license needed.
No visibility across your team
Your developers, designers, and PMs each manage their own licenses in their own way. No shared visibility. No accountability. Audit time becomes a two-week investigation.
Dev: "I thought Sarah did?"
Sarah: "I left 3 months ago."
Nobody knows. The account is still active.
You've already tried something.
It didn't stick. Here's why.
Most workarounds are one-use duct tape, not long-term systems. They break the moment your team grows or your tool list changes.
Google Sheets / Excel
Great for lists, terrible for secrets. No encryption, no expiry alerts, no access controls. One accidental share and every key is exposed. Doesn't scale past one person.
1Password / Bitwarden
Built for passwords, not software licenses. No renewal tracking, no license-specific fields, no team assignment, no purchase history. You're cramming the wrong thing into the wrong tool.
Notion / ClickUp Databases
Too general. You spend more time building the system than using it. No built-in security for sensitive data. Alert automation requires complex integrations. Still breaks under team pressure.
Gmail Labels / Inbox Rules
Works until one receipt goes to a different account, or you change email providers, or a receipt arrives as a PDF with the key buried on page 3. Completely unsearchable by key fragment or renewal date.
Dropbox / OneDrive Docs
No version control, no reminder system, no field structure. The document grows until it's unmanageable, and then everyone stops updating it. Abandoned within months.
"I'll just remember it"
You have 40+ licenses. You're managing 6 client sites. You're running a business. You won't remember. And that $350 tool that auto-renewed will prove it — usually at the worst possible time.
Meet License Vault.
One place for everything.
License Vault is the central hub for every software license, subscription, credential, invoice, renewal date, and digital purchase your team owns. Everything searchable in under 3 seconds, from one secure dashboard.
Find any license
in under 3 seconds.
No more hunting. Full-text search across every field — product name, key fragment, vendor, category, or any note. If it's in License Manager, you'll find it instantly.
Name, key fragment, vendor, category, renewal date, team member — anything.
Custom categories and tags. Sort by client, project, vendor, or department — your taxonomy, your rules.
Jump to the renewal URL, copy the key, download the installer — all from the same record.
Automatic alerts before
anything expires.
Get email reminders at 30, 14, and 7 days before every license expires. No manual calendar entries. No sudden blackouts. No surprise charges on the company card.
30 days, 14 days, and 7 days — configurable per license so nothing catches you off guard.
See exactly how much each renewal costs and plan your budget months in advance.
The right person on your team gets the right alert — not just the account owner.
Everything you need.
Nothing you don't.
Purpose-built for software license management — not adapted from a generic tool. Every feature exists because real teams needed it.
Secure License Repository
AES-256 encrypted storage for license keys, serial numbers, activation codes, purchase receipts, notes, and renewal links — all searchable in milliseconds.
Smart Expiry Alerts
Configurable email reminders 30, 14, and 7 days before any license expires. Set once, never worry again. Works across your entire team's license portfolio.
Role-Based Team Access
Invite teammates with granular permissions: Viewer, Member, Manager, or Admin. Control exactly which fields each role can see. Revoke access in one click when someone leaves.
CSV Import & Export
Migrate from any existing spreadsheet in seconds. Import hundreds of licenses at once with automatic field mapping. Export a clean CSV any time — your data is always yours.
Download File Library
Attach installer files, setup guides, and documentation directly to each license. Your team always gets the right version — no more hunting for that specific build.
Smart Categories & Tags
Organise your entire license stack by product type, client, project, or department. Instant filtering gets you to the right group without scrolling through everything.
Full REST API
Integrate License Manager into your internal tools, CI/CD pipelines, and automation scripts. Programmatically validate, retrieve, or audit licenses. Full API key management included.
Audit Log
See who accessed, modified, or exported any license. Complete access history for compliance, security reviews, and accountability — especially when team members change.
Dark Mode & Clean UI
A beautiful, distraction-free interface you'll actually enjoy using. Full dark mode support, responsive on every device, designed for daily use — not just when there's a crisis.
From chaos to control
in 10 minutes flat.
You don't need weeks of onboarding. Import your existing spreadsheet, invite your team, and you're done. Most teams are fully operational the same day they sign up.
Import or add licenses
Upload a CSV from your existing spreadsheet, or add your first license manually in under 60 seconds.
Set renewal alerts
Choose when you want to be reminded — 30, 14, or 7 days before expiry. Set it once, never think about it again.
Invite your team
Add teammates with the right permission levels. They get instant access to the licenses they need — and nothing they shouldn't see.
Never lose a key again
Search, copy, and share licenses in seconds. Get automatic alerts. Run audits without panic. Sleep better.
Your licenses are sensitive.
We treat them that way.
License keys are credentials. They control access to tools, unlock software, and carry real monetary value. We built License Manager with security at the foundation — not bolted on afterwards.
Every piece of sensitive data is encrypted at rest using AES-256. All data in transit is protected with TLS 1.3. We never sell or share your data. Ever.
Built for this. Not adapted for it.
General tools make you build the system yourself. License Manager is ready from day one — because it was designed for exactly this problem.
| Capability | License Vault | Spreadsheets | Password Managers | Notion / Docs |
|---|---|---|---|---|
| License-specific fields | ✓ Yes | ✗ | ✗ | ✗ |
| Automatic expiry alerts | ✓ Yes | ✗ | ✗ | ✗ (manual) |
| AES-256 encrypted storage | ✓ Yes | ✗ | ✓ | ✗ |
| Role-based team access | ✓ Yes | Partial | ✓ | Partial |
| Search by key fragment | ✓ Yes | Partial | ✗ | Partial |
| Attached download files | ✓ Yes | ✗ | ✗ | ✗ |
| CSV import from spreadsheet | ✓ Yes | n/a | ✗ | ✗ |
| Full REST API | ✓ Yes | ✗ | ✗ | Partial |
| Complete audit log | ✓ Yes | ✗ | ✗ | ✗ |
| Works out of the box | ✓ Yes | ✗ | ✗ | ✗ |
| Designed for license management | ✓ Yes | ✗ | ✗ | ✗ |
Built for everyone who manages
software at scale.
Whether you're a solo developer with 20 plugins or an agency with 200 client sites, License Manager adapts to how you work.
WordPress Users
Manage all your themes, plugins, and page builder licenses in one place. Never lose a key when rebuilding a site or migrating to a new host.
Developers & Engineers
Keep track of IDE licenses, cloud subscriptions, API keys, and SaaS tools across personal and work accounts. Stay audit-ready at all times.
Agencies & Studios
Manage licenses across dozens of clients without the chaos. Assign licenses to team members, track client-specific tools, and never double-buy again.
Freelancers
You're wearing every hat. Stop context-switching to find your license keys. One dashboard for everything you use — accessed whenever, wherever.
Affiliate Marketers
Track your SaaS subscriptions, funnel builders, email tools, and analytics platforms. Know exactly what's renewing and what's actually earning its keep.
SaaS Users & Founders
Use the REST API to validate your own software licenses programmatically. Built-in infrastructure for protecting and managing your software products.
Real people. Real results.
Join 2,000+ teams who've gone from license chaos to total clarity.
"We used to waste 2–3 hours a month just hunting for license keys before client site work. Now it's under 5 minutes. I genuinely don't know how we managed without it."
"The renewal alerts alone are worth it. We avoided an accidental Adobe CC auto-renewal that would have hit the card at the worst possible time. Paid for itself in one month."
"Finally — a tool built specifically for this. Not a Notion template I have to maintain. Not a spreadsheet I have to rebuild. It just works. The CSV import took less than 3 minutes."
"I manage licenses for 6 different clients across 200+ sites. The team access controls are exactly what I needed. My VAs can look up keys without seeing anything they shouldn't."
"Switched from a shared Google Sheet that nobody was keeping updated. Within one day, the whole team was onboard and everything was organised. Night and day difference."
"As an affiliate marketer I'm managing 40+ SaaS subscriptions. I was constantly buying tools I already had. This stopped that immediately. Saved me hundreds in the first month."
Simple, honest pricing.
No surprises.
Start free. Upgrade when you're ready. Every paid plan includes a 14-day money-back guarantee — no questions asked.
Perfect for individuals getting started.
Great for freelancers and solo developers.
For agencies and teams that need more power.
Unlimited everything for large agencies.
All paid plans include a 14-day money-back guarantee. Upgrade or downgrade any time. No lock-in.
Got questions?
We've got answers.
Still have questions? Talk to the team →
Stop losing track of
software licenses. Today.
Join 2,000+ developers, agencies, and teams who've replaced spreadsheet chaos with one secure, searchable dashboard. Takes 10 minutes to set up. Saves hours every month.